6 Ways To Track Construction Progress In Real Time

A regular construction project has multiple moving parts making it essential to track project progress. This allows knowing that the project meets schedules and budgets. It also allows the building team to evaluate whether adjustments are necessary to meet project expectations. Tracking progress on a construction site is a bit complicated. Perhaps the team relies on manual methods offering general pictures in time but failing to reflect real-time progress at the moment.

It is very important to have appropriate modern tools for managing real-time progress of a construction project. This has benefits including:

  • ​Enhances visibility
  • ​Reduces schedule delays   
  • ​Improves decision-making
  • ​Improves accountability among the project team

Single information source

Disjointed documents and information make real-time tracking hard. However, the creation of a single documentation source solves this. Perhaps you have various technologies and platforms. These should connect and integrate to maintain information accuracy. The right construction document management system will ensure the success of your tracking system. Information from different channels and programs makes it hard to determine its status. Luckily, a correspondence center is better than using various platforms including text, email, and calls.

Preconstruction tracking

Sometimes, tracking some project processes is cumbersome. To avoid project delays, one of the best architecture firms in Chicago  will have preconstruction tracking. This encourages streamlining of construction progress tracking including submittals and Requests for Information (RFI). Appropriate software automates a submittal log for streamlined and tracking review processes with all stakeholders. Unanswered RFIs can slow down construction but the right technology during preconstruction offers all teams answers quickly for the project to move on faster.

Task tracking

So much goes on during the various construction stages. However, it is very important to track the progress of each construction task. This requires an appropriate construction progress tracker for breaking down momentum according to trade work, team, and individual task. The tracking tool should also allow setting workflows in the beginning for every team member to understand how the project progresses.

The various project tasks go through different statuses when progressing. Tracking allows project team members to realize how much work is done in a particular period. This helps to lessen the chances of mistakes and delays. It allows every team member to stay on the same page and to focus energy on a pending important task.

Tracking schedules

​Scheduling during construction is very challenging for having many elements and constant changes. It is necessary to have the right tracking tool to optimize the schedule for project progress tracking. Apart from using scheduling software for tracking small project details, it is appropriate for tracking key project milestones. This allows evaluating team performance towards completing the entire building project.

Field productivity tracking

After starting construction, project progress is determined according to the efficiency and speed of plan execution. This allows for understanding of how the project teams are progressing with daily tasks. Using a filed productivity tracker comes in here. The right one should allow creating and easy distribution of materials like daily field reports.

​The tracking tool should allow resolving issues and responding to questions from team members in the field much quicker. This comes with benefits including finding solutions for creating and tracking documents and process such as inspections and punch lists effortlessly. With this, the construction project will go on smoothly without errors and misunderstandings.

Photo documentation

​Using photos is one of the simplest and easiest to track construction project progress. However, it is important to avoid having a pile-up of untagged images. This won’t help in tracking overall project progress. It is very important to have a crisp clean system for taking photos, categorizing them, and using the images to track project progress. A wonderful idea is to have a system using GPS tagging while populating plan photos and all documents. Apart from making tracking easier, it offers a wonderful visual collection of all project operations.

Responsibility for punch list items during project execution

Many parties are involved in planning and executing a construction project in the various phases. All stakeholders have different roles to play at each project phase. Here is a breakdown of the various responsibilities of all stakeholders:

Project owner

​The project owner inspects the work done, asks questions regarding the project, seeks clarifications for things he doesn’t understand, and evaluates work completed and not completed. Afterward, the project owner hands the punch list to the general contractor for another walkthrough when there is need to address additional requests.

General Contractor

​The general contractor has a role of examining all project details and comparing them with the project owner’s punch list. Then, the contractor makes another list to forward to subcontractors.


​The subcontractors receive the list from the general contractor to address all requests and to complete every item on the list. These contractors are prepared to explain all fixes and explain not making them to specification.


The professional architects have to confirm that everything on the project is on par with the plan designed for the project.


Tracking progress of a construction project is very important. It requires a comprehensive system that will make a measurable difference regarding project progress, accuracy, and efficiency. Tracking will ensure meeting project timelines without mistakes.

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